Payment Reconcilation


What is Commerce

Every person registered under the GST Act has to periodically furnish the details of sales and purchases along with tax collected and paid thereon, respectively, by filing online returns. Before filing the return, payment of tax due is compulsory otherwise such return will be invalid.

Below are the main reasons to get reconcile

Lack of transparency on marketplace’s end with unfair/wrong penalties thrown in.
2-3 months products returns window period after collecting from buyers.
General disregard for sellers’ payments across all levels ofecommerce companies
It’s a tedious, complicated task, more so in case of high sales volume
Accommodating a big list of fees and charges like service tax, listing fee, fulfilment fee, logistic fee, which are subject to change any time Frequent policy changes.

Common recoveries

  • Weight charges..
  • Difference of commission rate..
  • Packing Charges..
  • Deductions/penalties against return of product
  • hysical stock return in case of Courier/Customer Returns
  • Fixed Charges
  • Courier Returns/Customer Returns Charges
  • Replacement Orders.

Process of Reconciliation!!


  • Access to Merchant sites for required
  • Sales Data
  • Length Breadth height and dead weight.
  • Bank Statement..
  • Data of physically goods Sale Returns..
  • Policies for all Product categories..
Process :-
  • Collection of data from the Portals.
  • Preparation of Recon...
  • Review of Recon...
  • Resolving Recon Variances..
  • Escalating Process level gap to management in case of findings..
Output :-
  • 100% Reconciliations with merchants.
  • Dashboard/Summary report for Reconciliation progress...

Benefits of reconciliation

  • Get instant reconciliation for every order and its payments at Order Item ID Level. Track unsettled transactions and unpaid orders for every marketplace
  • Monthly MIS..
  • Get better control on your cash flows...
  • Merchant wise pending payments on month end..
  • Monthly recoveries with all merchants.
  • Regular follow ups for the recovery.
  • Get to know whether sale returns physically received or not.

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